Payroll Clerk / Administrative Support

Payroll Clerk / Administrative Support

Location: Essex Junction, Vermont
Schedule: Monday-Friday, 8:00 AM-5:00 PM
Pay: $23.63-$28.47/hour, based on experience
Hiring: Immediate need

Position Overview

Adecco is hiring an experienced Payroll Clerk / Administrative Support professional for an immediate opportunity in Essex Junction, VT.

Payroll processing experience is the most important qualification for this position. We are looking for someone who has hands-on experience processing payroll and is comfortable taking ownership of a biweekly payroll cycle. Experience with ADP or ADP Workforce Now is strongly preferred.

In addition to payroll responsibilities, this position will provide day-to-day administrative support in a busy office environment. The right candidate will be reliable, highly organized, computer savvy, and comfortable answering phones, managing a general email inbox, and juggling multiple priorities that can change throughout the day.

Strong Microsoft Excel skills are critical, along with excellent attention to detail and the ability to work efficiently while meeting strict payroll deadlines.

Key Responsibilities

Payroll Processing

• Prepare and process biweekly payroll.

• Review and reconcile regular hours, overtime, PTO, and other earnings.

• Review payroll adjustments, deductions, bonuses, reimbursements, and holiday pay.

• Identify and resolve payroll discrepancies prior to submission.

• Ensure payroll is completed accurately and on schedule.

• Review payroll registers and reports before final processing.

• Maintain accurate payroll records and supporting documentation.

• Work with employee payroll codes, job classifications, pay rates, and hours worked.

• Monitor PTO balances and enter approved PTO requests.

• Process approved mileage, PPE, and other business-related reimbursements.

• Enter referral payments, bonuses, and other additional compensation.

• Maintain employee payroll information, including pay rates, deductions, tax withholding, and direct deposit information.

• Assist with quarterly and annual payroll reporting and year-end activities, including W-2 review and employee information verification.

• Assist with certified payroll reporting and maintain records in accordance with applicable requirements.

Administrative Support

• Answer incoming phone calls and direct calls to the appropriate person or department.

• Monitor and manage the primary office email inbox.

• Maintain calendars and assist with scheduling.

• Help coordinate and prepare for team events.

• Review incoming inquiries and enter and assign leads within the appropriate system.

• Collect and distribute company mail as needed.

• Scan and route vendor invoices to Accounts Payable.

• Monitor and order office supplies and other office necessities.

• Provide general administrative support to the office team.

• Adapt to changing priorities and assist where needed in a fast-paced environment.

Qualifications

• Previous payroll processing experience is required.

• ADP or ADP Workforce Now experience is strongly preferred.

• Experience independently managing payroll from start to finish is highly desirable.

• Knowledge of payroll procedures, overtime calculations, PTO, deductions, tax withholding, and payroll adjustments.

• Experience working with employees who may have different pay rates or job classifications.

• Strong Microsoft Excel skills are required.

• Strong overall computer skills and the ability to learn new systems quickly.

• Excellent numerical accuracy and attention to detail.

• Ability to maintain confidentiality when handling employee and compensation information.

• Strong organizational and time-management skills.

• Dependable and able to consistently meet deadlines.

• Ability to work independently while also supporting a team.

• Comfortable working in a fast-paced office and managing multiple, frequently changing priorities.

• Professional and comfortable answering phones and communicating with employees and customers.

• Experience processing payroll for an hourly or seasonal workforce is a plus.

Ideal Candidate

The ideal candidate is someone who can come in and quickly take ownership of payroll responsibilities. You should be comfortable working through a biweekly payroll cycle, catching discrepancies before they affect employee pay, and keeping payroll records accurate and organized.

Beyond payroll, we're looking for someone who is reliable, adaptable, and willing to jump in wherever needed. This role is a good fit for someone who enjoys being busy, can switch between payroll and administrative responsibilities throughout the day, and doesn't get overwhelmed when priorities change.

Apply Today

This is an immediate hiring need. If you have hands-on payroll processing experience, strong Excel skills, and are looking for a full-time opportunity in Essex Junction, VT, Adecco would like to hear from you.

Schedule: Monday-Friday, 8:00 AM-5:00 PM
Pay: $23.63-$28.47/hour, based on experience
Location: Essex Junction, VT

Pay Details: $23.63 to $28.47 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.