Executive Assistant

Adecco is assisting a local client recruiting for a Executive Assistant in Pensacola, FL. This is an excellent opportunity to join a winning culture and get your foot in the door with a Company that insert company selling points. If Job Title sounds like something you would be interested in, and you meet the qualifications listed below, apply now!  
 
Responsibilities for a Job Title include but are not limited to:  

    Manage daily operations of the Customer Experience Center, serving as the primary point of contact for scheduling and logistics.
    Coordinate and manage room scheduling/reservations to avoid conflicts and ensure optimal use of space for meetings, tours, and events.
    Support visitor needs including catering orders, room setup/breakdown coordination, and ensuring spaces are presentation-ready ahead of guest arrivals.
    Send recommended travel information to visiting guests (e.g., local hotel recommendations, transportation options, airport logistics) to ensure a smooth visitor experience.
    Maintain and manage the Tour Ambassador roster, ensuring adequate coverage and up-to-date contact/availability information.
    Coordinate the scheduling and logistics of facility tours, serving as the liaison between visiting groups, ambassadors, and internal stakeholders.
    Prepare tour-related materials and communications in advance of scheduled visits
    Maintain and update the employee communication board, ensuring content is current, accurate, and relevant to the workforce.
    Serve as a point of contact for employees seeking information displayed on or related to the communication board.
    Provide calendar management and scheduling support for local executives, proactively resolving conflicts and prioritizing time-sensitive requests.
    Assemble and format PowerPoint decks as needed for leadership presentations, business reviews, or visitor-facing content.
    Provide general administrative support to the Customer Experience Center team and local leadership as needed

 

Candidates for Job Title must meet the following requirements to be considered:  

Proven experience as an Executive Assistant, Administrative Assistant, or in a similar operations/coordination role. Strong proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook, Word, and Excel. Excellent calendar management skills with the ability to manage multiple executive schedules and resolve conflicts efficiently. Strong organizational skills with the ability to multitask and prioritize in a dynamic, fast-paced environment. Excellent written and verbal communication skills, with a professional and polished demeanor suitable for customer- and visitor-facing interactions. High attention to detail, particularly in document preparation (PowerPoint decks) and logistics coordination. Ability to work independently, exercise sound judgment, and handle confidential information with discretion. Strong interpersonal skills with a customer-service orientation and a welcoming, hospitality-minded approach.

 

Nice To Have

    Experience coordinating events, tours, or visitor programs in a corporate or customer-facing environment. Familiarity with room/resource booking systems (e.g., Outlook Room Booking, EMS, Robin, or similar scheduling platforms). Experience managing or coordinating volunteer/ambassador programs or similar cross-functional rosters. Basic graphic design or content layout skills to enhance the visual quality of communication boards or presentation materials. Prior experience supporting multiple executives simultaneously. Familiarity with catering coordination and vendor management. Experience in a manufacturing, energy, or technical/industrial environment is a plus but not required.

 

What's in this Job Title position for you?   

• Pay:  $25.96

• Shift:  7:30am-5:30pm

• Weekly paycheck 

• Dedicated Onboarding Specialist & Recruiter 

• Access to Adecco’s Aspire Academy with thousands of free upskilling courses 

 

This Job Title is being recruited for by one of our Centralized Delivery Team and not your local Branch. For instant consideration for this Job Title position and other opportunities with Adecco in Pensacola, FL apply today! 

 

Pay Details: $25.96 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.