Executive Assistant – Legal

Position Summary 

The Executive Assistant – Legal provides executive and legal administrative support to the General Counsel and Legal Leadership Team. This proactive, highly organized professional manages competing priorities with discretion, anticipates leadership needs, and keeps time-sensitive work moving in a fast-paced legal environment. 

Advanced Microsoft 365 proficiency and strong technology aptitude are essential. The role combines executive assistance, legal secretary capabilities, document management, and support for litigation, audits, data searches, and other legal operations. Corporate legal or law firm experience is preferred; legal secretary experience is highly desirable, and paralegal experience or certification is a plus. 

Key Responsibilities 

Executive & Leadership Support 

• Executive coordination: Manage the General Counsel’s complex calendar, meetings, travel, expenses, and correspondence; anticipate needs and resolve scheduling or priority conflicts. 

• Leadership support: Coordinate scheduling, meetings, presentations, reporting, and administrative needs for the Legal Leadership Team. 

• Meeting management: Prepare agendas and materials, track commitments and action items, and coordinate follow-ups. 

• Executive communications: Prepare and polish presentations, reports, briefing materials, and correspondence. 

• Confidentiality: Handle sensitive executive and legal information with discretion and professionalism. 

Legal Administrative & Secretary Support 

• Legal documents: Support attorneys with preparation, formatting, organization, execution, filing, and maintenance of documents. 

• Records and information: Maintain electronic legal files, correspondence, and supporting records; coordinate information collection for internal and external legal requests. 

• Deadlines and workflows: Track legal-matter deadlines, follow-ups, and administrative activities. 

• Stakeholder coordination: Liaise with internal teams, outside counsel, vendors, and other third parties as needed. 

Qualifications 

Required 

• Relevant experience: Significant experience supporting senior executives, attorneys, or leadership teams in a complex corporate or professional-services environment. 

• Technology: Advanced Microsoft 365 proficiency, strong technology aptitude, and the ability to learn new systems and conduct structured searches for documents, emails, files, and business information. 

• Organization: Strong calendar management and the ability to manage multiple priorities, deadlines, and stakeholders simultaneously. 

• Communication and accuracy: Strong written and verbal communication, attention to detail, and document-management skills. 

• Judgment and collaboration: Discretion with confidential or legally sensitive information; ability to work independently and collaborate across Legal and other corporate functions. 

Preferred 

• Corporate legal department or law firm experience, particularly as a legal secretary or legal administrative assistant. 

• Experience supporting a General Counsel, Chief Legal Officer, or senior Legal Leadership Team. 

• Familiarity with litigation support, document collection, legal holds, audits, investigations, discovery, or similar processes. 

• Familiarity with legal technology, CLM, matter management, eDiscovery, or document-management systems; experience with Microsoft Copilot or other enterprise AI tools. 

• Paralegal experience or certification is a plus. 

Key Competencies 

• Organized and proactive: Structures competing priorities, anticipates needs, and follows through. 

• Technology-savvy and resourceful: Finds information and more efficient ways to work. 

• Accurate and discreet: Protects confidentiality and privilege while maintaining attention to detail. 

• Collaborative, adaptable, and service-oriented: Responds effectively to executives, attorneys, business leaders, outside counsel, and administrative teams while shifting across executive, legal, technology, and project support. 

What Success Looks Like 

A trusted operational partner to the General Counsel and Legal Leadership Team who organizes leadership priorities, uses technology effectively, keeps actions moving, and provides dependable support for litigation, audits, data requests, and other time-sensitive matters

Pay Details: $20.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.