Project Officer

For the European Medicines Agency (EMA) we are looking for a Project Officer / Scrum Master within the Digital Business Transformation Task Force (TDT)!

Role summary:

The Digital Business Transformation Task Force (TDT) is implementing its roadmap to lead the Agency’s digitalisation strategy and drive its digital business transformation. The ambition is to create a modern and agile workplace, increase efficiency and maximise the use of resources, skills and competencies while fostering innovation and experimentation.

As a Project Officer / Scrum Master, you will support the planning, coordination, reporting, communication and administration of a diverse portfolio of digital transformation initiatives. You will contribute to key activities including eSubmission initiatives, the implementation of eCTD v4.0 within the European Union, Regulatory Operations Governance (ROG) activities, and the delivery of innovative digital solutions across the Agency.

The successful candidate will play a key role in ensuring priorities are effectively managed, dependencies are addressed, and strategic objectives are translated into tangible business outcomes.

Standard role duties & responsibilitie:

• Contribute to the development of the Agency’s delivery methodology and continuous improvement initiatives.
• Provide technical support in project and programme planning, progress monitoring and management reporting.
• Support business design and process improvement activities.
• Coordinate project teams to deliver objectives within defined timelines, resources and budgets.
• Assist in monitoring project budgets, forecasts and resource plans.
• Organise meetings, including agendas, logistics, meeting notes and follow-up actions.
• Coordinate quality compliance activities and support end-user support planning.
• Monitor service delivery and project deliverables in line with contractual obligations.
• Support governance reporting and communications for project boards and steering committees.
• Draft and format project documentation in accordance with EMA standards and templates.

Role specific duties & responsibilities:

• Perform Scrum Master and Product Owner duties depending on the initiative.
• Manage and maintain project backlogs and priorities.
• Organise project meetings and workshops to ensure initiatives remain on track.
• Prepare agendas, meeting documentation, minutes and action logs.
• Develop project presentations, kick-off materials, progress reports and solution overviews.
• Maintain project portfolio tracking tools and innovation backlogs.
• Monitor project schedules, milestones, dependencies and deadlines.
• Maintain risk and issue registers and proactively identify potential bottlenecks.
• Coordinate activities with project teams, contractors and external stakeholders.
• Prepare intranet communications, news articles and video content.
• Facilitate stakeholder workshops and design-thinking sessions.
• Support change management activities and internal communication campaigns.
• Coordinate Agile ceremonies including sprint planning, reviews, demonstrations and Program Increment (PI) planning.
• Participate in co-creation and innovation sessions.
• Maintain systems and repositories including Microsoft Teams, Azure DevOps, Miro and document management platforms.

The specific tasks of an individual job holder, linked to this role description, are further detailed and referenced in:

• Activities of the organisational entity within which the job holder carries out those tasks.
• The set of annual performance and development objectives established with the reporting officer.
• Compliance with SOPs, WINs, Confidentiality Undertakings and other documentation relevant to the role and its scope.

A fulltime, temporary job from 02-11-2026 for 3 months (assignment extention is possible)

Salary range:

• 5,036.62 gross per month (5 years of experience)
• 5,698.69 gross per month (5 - 17 years of experience)
• 7,295.27 gross per month (17 years of experience or more)

Interesting and challenging work that brings value to European citizens;

A diverse and stimulating working environment

The European Medicines Agency (EMA) is a decentralised agency of the European Union responsible for the scientific evaluation, supervision, and safety monitoring of medicines developed by pharmaceutical companies for use in the EU. The agency is located in Amsterdam, Netherlands and employs over 900 people from across the EU. EMA's mission is to protect public health by ensuring that all medicines available in the EU are safe, effective, and of high quality.

Education:

• A level of education corresponding to completed university studies of at least three years, attested by a diploma.

Experience:

• At least 3 years of professional experience in project management or project coordination.
• Experience supporting project or programme managers, preferably within Agile environments.
• Experience as a Product Owner and/or Scrum Master.
• Experience organising and facilitating meetings and workshops.
• Experience creating presentations and project communications.
• Experience engaging and collaborating with internal and external stakeholders.
• Experience working with Agile/Scrum, Prince2, PMP or change management methodologies.
• Experience with Microsoft Teams, Excel, Word, PowerPoint and Project.
• Experience working in international or multicultural environments.
• Experience with Digital Solution Design and/or Change Management is highly desirable.

Skills & knowledge:

• Knowledge and practical experience with Agile frameworks.
• Analytical thinking and problem-solving skills.
• Ability to deliver high-quality results in a dynamic environment.
• Strong organisational and stakeholder management skills.
• Excellent verbal and written communication skills.
• Ability to understand stakeholder needs and translate them into practical solutions.
• Team-oriented mindset with a collaborative approach.
• Adaptability and flexibility.
• Resilience and the ability to manage multiple priorities.
• Positive attitude, empathy and strong professional ethics.
• Data science knowledge or a software engineering background is considered highly desirable.

Got excited? Apply untill the 19th of October 2026, by leaving your details through the application button on our website. Suitable candidates will be contacted for further steps in the selection process.