Workplace Experience Coordinator - part-time

Part-Time Workplace Office and Event Coordinator job opening in Toronto, ON

Temporary for 3 months with potential extension
Tuesday through Thursday, 8:30am – 5pm – some Monday and/or Friday requests and flexible for adjusted hours for event(s)
$22 - $25 per hour (commensurate with experience) plus 4% vacation pay on top of this

About the Opportunity
Our client is seeking a proactive and service-oriented Workplace Coordinator to support the daily operations of a dynamic and collaborative office environment on a part-time basis. This role is ideal for someone who enjoys creating exceptional workplace experiences, thrives in a fast-paced setting, and takes pride in ensuring employees and visitors receive professional, responsive support. Working onsite three days per week and sporadically additional days, you will play a key role in maintaining an efficient, welcoming, and well-organized workplace while supporting various administrative, facilities, and employee engagement initiatives.

Key Responsibilities

• Serve as the first point of contact for employees, guests, and workplace-related inquiries

• Manage front desk and reception activities, ensuring a professional and welcoming environment

• Coordinate meetings, events, catering, travel arrangements, and office logistics

• Monitor meeting rooms, kitchens, reception areas, and common spaces to ensure they remain organized, stocked, and functional

• Liaise with vendors, contractors, building management, and internal stakeholders

• Assist with administrative reporting, documentation, and budget tracking

• Support employee engagement initiatives and workplace experience programs

• Support health and safety initiatives, including workplace compliance and reporting requirements

• Assist with office moves, workspace planning, and workplace improvement projects

• Provide general operational support and participate in special projects as needed

Qualifications

• Minimum 2 years of experience in workplace coordination, facilities, office administration, hospitality, or a related field

• Previous front desk or reception experience preferred

• Strong technical skills; experience using Slack a strong asset

• Strong customer service and relationship-building skills

• Experience supporting events, office operations, or employee experience programs

• Excellent verbal and written communication skills

• Highly organized with strong attention to detail and the ability to manage multiple priorities

• Comfortable working independently while collaborating with cross-functional teams

• The selected candidate must have a clear background check (performed through Adecco during offer stage)

What Will Make You Successful

• A positive, professional, and approachable attitude

• Strong problem-solving abilities and a continuous improvement mindset

• Adaptability and willingness to assist wherever needed

• Ability to deliver an exceptional employee and visitor experience

• Confidence working with a wide range of stakeholders and service providers

Employment Details

• Location: Downtown Toronto (TTC accessible)

• Schedule: Tuesday to Thursday, additional days as needed with notice

• Position Type: Temporary assignment

• Duration: 3 months with potential for extension

• Compensation: $22.00 - $25.00 per hour, based on experience plus 4% vacation pay paid weekly

• Work Arrangement: Fully onsite

If you are a highly organized professional who enjoys creating welcoming and efficient workplace environments, we'd love to hear from you. Apply today to be considered for this exciting opportunity and note that our client is actively interviewing to make a decision in the next week or so – start date late September.

Vacancy Status: This posting is for an existing vacancy.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

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CAB6575