Office Coordinator

Are you someone who enjoys keeping things organized, solving problems, and creating a great workplace experience behind the scenes? We're partnering with a well-established organization in a fast-growing industry that is looking for a Workplace Operations Coordinator to support the day-to-day operations of its downtown Toronto office. This is an excellent opportunity to join a collaborative team environment and play a key role in maintaining a smooth and efficient workplace.

Compensation & Schedule

• $23.00 to $26.00 per hour, based on experience plus 4% vacation pay

• Monday to Friday, approximately 35 hours per week

• Typical business office hours

• Temporary for approximately 4-months to start with potential for extension

• Onsite position downtown Toronto (TTC and GO accessible)

What You'll Be Doing

• As part of a workplace operations team, you will help ensure the office environment runs efficiently and remains welcoming, organized, and functional for employees and visitors.

Key Responsibilities

• Coordinate workplace maintenance requests and liaise with external service providers to support issue resolution.

• Track and maintain records related to office facilities and ongoing operational needs.

• Support workspace planning by updating seating arrangements and maintaining office floor plan information.

• Assist with internal meetings, team gatherings, and company events, including room setup, breakdown, and post-event resets.

• Help coordinate vendor invoices, receipts, and related administrative documentation.

• Monitor office supply inventory and arrange replenishment when needed.

• Provide general administrative assistance and support special projects as assigned.

What We're Looking For

• Previous experience in office administration, workplace services, facilities coordination, hospitality, or a related support role

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• Comfortable working independently and managing changing priorities

• Detail-oriented with a proactive, customer-service mindset

• Proficiency with Microsoft Office applications

Why Apply?

• Join a stable organization experiencing continued growth

• Gain valuable experience in workplace operations and employee experience

• Work with an energetic, supportive and collaborative team

• Opportunity for extension based on business needs and performance

If you enjoy being the person who keeps everything running smoothly behind the scenes and takes pride in delivering an exceptional workplace experience, we'd love to hear from you today as our client is motivated to have someone join the team!

Vacancy Status: This posting is for an existing vacancy.

At Adecco, our purpose is simple: to make the future work for everyone. We live our values — Passion, Collaboration, Inclusion, Courage, and Customer-Centricity — by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from people of all backgrounds and identities. Together, we are shaping a future that works for everyone.

If you would like to learn more about Aspire Academy to enhance your skills for your next role, feel free to ask!