Document Scanning Clerk

Adecco is currently hiring a full-time Document Scanning Clerk for our client in Ottawa, ON. This is an excellent opportunity for a detail-oriented professional who enjoys working with documents, maintaining accuracy, and supporting records management initiatives in a structured environment.

The successful candidate will be responsible for preparing, scanning, and quality-checking physical documents while ensuring compliance with confidentiality and document retention requirements. This role requires a high level of attention to detail, strong organizational skills, and the ability to follow established procedures consistently.

• Pay Rate: $17.60/hour

• Location: Ottawa, ON

• Shift: Monday to Friday | 8:00 AM to 4:30 PM

• Job type: Temporary with possibility of Permanence | Full-time

• Vacancy Status: This posting is for an existing vacancy.

Here's why you should apply:

• Paid weekly accurate and on time

• Strong health and safety programs

• Medical and dental benefits once qualified

• Free training programs

• New and quicker onboarding process

Responsibilities:
Document Preparation

• Prepare paper documents for scanning by removing staples, paper clips, bindings, and fasteners

• Repair torn or damaged documents using tape as required

• Unfold and flatten documents to support efficient scanning

• Reposition sticky notes and loose attachments while ensuring all information remains visible

• Maintain original document order and integrity unless otherwise instructed

• Identify document types and special handling requirements, including oversized documents, booklets, and carbon copies

Scanning & Digital Processing

• Operate scanning equipment to create clear and accurate digital files

• Follow established procedures for document batching, file naming, indexing, and scanning specifications

• Ensure scanned images are complete, legible, and properly aligned

• Monitor scanning output and identify issues requiring correction

Quality Control

• Perform quality reviews to verify image clarity, completeness, orientation, and sequencing

• Identify missing pages, scanning errors, and unreadable images

• Coordinate rescanning activities when required

• Ensure documents are accurately processed according to project requirements

Records & Compliance

• Track documents throughout the scanning process to prevent loss or misplacement

• Handle confidential information with discretion and professionalism

• Ensure compliance with privacy, security, and records management requirements

• Store, return, or dispose of documents according to established retention policies

• Maintain a clean and organized workspace

• Report discrepancies, issues, or concerns to supervisors in a timely manner

Qualifications and Skills:

• Active Reliability Clearance is required

• High School Diploma

• Previous experience in document scanning, records management, document preparation, or a similar role is preferred

• Experience operating high-speed scanners is considered an asset

• Strong attention to detail and accuracy

• Ability to perform repetitive tasks while maintaining a high level of quality

• Ability to follow detailed written procedures and project instructions

• Basic computer skills and familiarity with document management systems

• Strong organizational and time-management abilities

• Ability to handle confidential and sensitive information responsibly

• Reliable, dependable, and able to work independently as well as part of a team

• Must be legally eligible to work, and reside in Canada

Ready to put your attention to detail to work? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

Please reach out to learn how the Aspire Academy can upskill you into your next role.

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