Associate-Corporate Secretarial – Contractual Role

About Company:

Leading global agriculture company focused on innovative solutions in crop protection, seeds, traits, and digital farming. In India, Bayer works with millions of farmers to improve crop productivity and promote sustainable agriculture. The company offers advanced technologies and solutions across key crops such as rice, corn, cotton, fruits, and vegetables.

An Ideal Candidate:

Corporate Secretarial Role

·      Support end-to-end secretarial and regulatory compliance for listed company - Bayer CropScience Limited, including SEBI and MCA filings, annual compliances, IEPF matters, shareholder correspondence, the Annual Report and AGM.

·      Support corporate secretarial activities for private companies within the Bayer Group in India.

·      Assist with corporate actions, Board and shareholder meetings, statutory filings and records.

·      Ensure timely, accurate compliance with the Companies Act, 2013, SEBI regulations and other applicable laws.

Key Competencies:

Internal Stakeholders

·      Corporate Governance and Secretarial team

·      Finance, Accounts, Tax, Legal and cross-functional teams

·      Stakeholders supporting Board, AGM, Annual Report and corporate actions

External Stakeholders

·      Registrar and Transfer Agent, stock exchanges and depositories

·      Secretarial, statutory and internal auditors

·      Practising Company Secretaries, legal advisers and consultants

·      Service providers for the Annual Report, AGM, e-voting, dispatch and filings

Key Tasks and Responsibilities

1. Listed Company Compliances

·      Prepare and file quarterly, half-yearly and annual submissions under SEBI LODR.

·      Collate information, review documents and coordinate approvals for stock-exchange filings.

·      Maintain compliance calendars, trackers, statutory records and evidence.

·      Support SEBI LODR and Insider Trading disclosures and compliances.

·      Coordinate timely, accurate and complete regulatory filings.

2. IEPF and Shareholder-Related Activities

·      Support dividend and IEPF compliances with the Registrar and Transfer Agent.

·      Reconcile unpaid or unclaimed dividends and support transfers of eligible amounts and shares to the IEPF Authority.

·      Handle shareholder claims, documentation and verification.

·      Maintain related records and coordinate shareholder service reports.

3. Annual Report and AGM Support

·      Coordinate preparation of the Annual Report with relevant functions and service providers.

·      Compile and review the AGM Notice, Board’s Report, governance disclosures and statutory sections.

·      Support AGM planning, e-voting, advertisements, shareholder communications and dispatch.

·      Prepare AGM documents, checklists, scripts, presentations and registers.

·      Complete post-AGM filings, minutes, voting results and scrutinizer documentation.

4. Board and Committee Meetings

·      Support Board and Committee meetings in compliance with applicable laws and Secretarial Standards.

·      Prepare agendas, notices, notes, resolutions and supporting papers.

·      Coordinate timely finalisation of agenda items.

·      Draft minutes, maintain action trackers and follow up on matters arising.

·      Maintain meeting records, attendance registers and statutory documents.

5. Private Company Secretarial Work

·      Support secretarial compliance for Group private companies in India.

·      Organise Board, Committee and general meetings and prepare related documents.

·      Complete MCA annual and event-based filings on time.

·      Maintain statutory registers, minute books and prescribed records.

·      Coordinate audits and resolve queries promptly.

6. Corporate Actions and Projects

·      Support dividends, securities transactions, rights issues, capital changes and changes in directors or key managerial personnel.

·      Assist with constitutional document amendments, registered-office changes and entity actions.

·      Support restructuring, mergers, incorporations and related activities.

·      Coordinate internal and external parties to complete corporate actions.

·      Maintain project documentation, approvals, filings and closing records.

Skills and Qualifications

·      Qualified Company Secretary and valid member of the Institute of Company Secretaries of India.

·      2–3 years’ relevant post-qualification experience, in listed companies.

·      Experience in stock-exchange filings, IEPF, Annual Reports, AGMs, Board meetings, corporate actions and statutory records.

·      Working knowledge of the Companies Act, 2013, Secretarial Standards, SEBI LODR and Insider Trading Regulations.

·      Familiarity with MCA, stock-exchange and IEPF filing platforms.

·      Strong drafting, interpretation, documentation, accuracy and attention to detail.

·      Ability to manage deadlines, work independently, coordinate stakeholders and escalate appropriately.

·      Listed-company secretarial experience is mandatory.

Nature of Engagement

·      A one-year fixed-term contractual role on a third-party service provider’s payroll.

·      Supports the Corporate Governance and Secretarial function based on assigned entities and business needs.

Additional Information:

3rd Party Payroll