Administrative Coordinator (Japanese speaking)

About the Company

Our client is a well-established international retail and consumer goods business with operations across Asia. They are seeking a Japanese-speaking General Affairs Administrator to support daily office operations and corporate administration. This role will work closely with local and overseas stakeholders, ensuring smooth communication and efficient administrative support across the business.

Requirements

• Native-level or fluent Japanese language proficiency (JLPT N1/N2 preferred), with strong written and spoken communication skills.
• Good command of English and Chinese for daily business communication.
• Minimum 2 years of experience in administration, general affairs, office management, or a related support function.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Self-motivated, responsible, and service-oriented, with the ability to work effectively in a fast-paced environment.

Key Responsibilities

• Provide comprehensive administrative support, including document management, scheduling, correspondence, and office coordination.
• Act as a liaison with Japanese-speaking stakeholders, handling business communications, translation, and interpretation as required.
• Manage office facilities, vendor relationships, maintenance arrangements, and office supply inventory.
• Support expense claims, petty cash administration, contract tracking, and general compliance documentation.
• Coordinate company records, legal documents, and administrative submissions to external parties when necessary.
• Assist with office systems, asset management, and first-level coordination for IT, POS, and related operational issues.