Administrative Assistant in Human Resources and Corporate Services Division/Legal Services and Procurement Unit/Procurement Sector

Client Description:

For our client -European Border and Coast Guard Agency we are looking for:

Administrative Assistant in Human Resources and Corporate Services Division/Legal Services and Procurement Unit/Procurement Sector

Candidate Profile:

• At least 1-year experience in a similar position,
• Good knowledge of MS Office
• Fluent English min.B2 - work completely in English

We offer:

• Attractive financial conditions - Salary paid in Euro - 9,55 Euro net/h
• Full-time job in the center of Warsaw,
• Opportunity for development,
• Temporary employment contract through Adecco Poland .

Responsibilities:

• to provide general administrative support with procurement procedures, in principle IT-related ones, also using multiple electronic management tools related to procurement.
• to support in drafting notes, minutes, letters, reports and follow ups on documents.
• to carry out data entry, collect information, track assignments, monitor tasks and execution, escalating and reporting risks, if any.
• to support preparation and evaluation of internal
• trainings and IT-related manuals, presentations and instructions.
• to assist in the organisation of online and physical meetings.
• to provide assistance in preparation, implementation and monitoring of contracts.
• to support in drafting reports, statistics and analyses concerning procurement.
• to monitor functional mailboxes and ensure effective cooperation, communication and information flow between internal and external stakeholders.
• to cope with VAT certificates.