Administrative Assistant in Human Resources and Corporate Services Division/Corporate Services Unit/Facility Management Team

Client Description:

For our client -European Border and Coast Guard Agency we are looking for:

Administrative Assistant in Human Resources and Corporate Services Division/Corporate Services Unit/Facility Management Team

Candidate Profile:

• At least 1-year experience in a similar position,
• Good knowledge of MS Office
• Fluent English min.B2 - work completely in English

We offer:

• Attractive financial conditions - Salary paid in Euro - 9,55 Euro net/h
• Full-time job in the center of Warsaw,
• Opportunity for development,
• Temporary employment contract through Adecco Poland .

Responsibilities:

• Contribute to development of environmental policy at Frontex
• Revision and filing of documents for the Environmental Management System (EMS)
• Supporting tasks, activities, initiatives, and deliverables related to environmental management and sustainability
• Assisting with other tasks, activities, initiatives, and deliverables in the field of facility management
• Supporting the coordination and monitoring of projects and contracts, performing various contract management tasks
• Assisting with the preparation of procurement requests, technical specifications and other procurement related documentation
• Collecting and analysing data, preparing tables, databases, graphs and other data reports
• Keeping the knowledge base and administrative framework up to date, drafting articles, announcements etc in communication channels
• Drafting notes, letters, reports, follow correspondence, internal communication etc
• Organising and assisting during meetings, draft minutes where necessary
• Assisting with daily correspondence
• Keeping documents and administrative files up-to-date and in good order