Management Assistant
ander beroep Banken / Verzeker. / Fin. diensten
• Managing sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company;
• Sustaining a daily calendar of meetings and events, organizing complex calendars and schedules as well as resolving any scheduling issues;
• Conserving the CEO's time by reading, researching, collecting and analyzing information as needed, in advance.
• Preparing presentations, agendas, reports, and other documents by using where possible the correct templates;
• Arranging internal and external meetings: schedule calendars, book rooms, prepare and send agenda of meetings, follow-up after meetings, … ;
• Minute-taking and assuring presence at meetings;
• Organizing and following-up on travel arrangements and documents (flight and train bookings, hotel reservations, etc.) and preparing related expense reports;
• Handling telephone calls: taking clear messages, identifying key persons to transfer calls, assessing urgency and giving appropriate answers to standard questions; following-up to ensure our high level of client service is maintained;
• Reviewing and processing emails and inquiries on own initiative and prioritize actions to be taken; keeping databases up to date and managing the filing of documents;
• At least 2 years in a similar experience
• Strong organizational and time management skills with the ability to manage multiple priorities
• High level of accuracy, reliability, and discretion when handling confidential information
• Excellent communication and interpersonal skills, with a collaborative and service-oriented mindset
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with document management systems is an asset
• Fluent in French and English and a B1 level in Dutch
• Proactive attitude and ability to anticipate the needs of the departments supported
- Schedule: full-time
- Competitive salary package (to discuss directly with the employer)
• Sustaining a daily calendar of meetings and events, organizing complex calendars and schedules as well as resolving any scheduling issues;
• Conserving the CEO's time by reading, researching, collecting and analyzing information as needed, in advance.
• Preparing presentations, agendas, reports, and other documents by using where possible the correct templates;
• Arranging internal and external meetings: schedule calendars, book rooms, prepare and send agenda of meetings, follow-up after meetings, … ;
• Minute-taking and assuring presence at meetings;
• Organizing and following-up on travel arrangements and documents (flight and train bookings, hotel reservations, etc.) and preparing related expense reports;
• Handling telephone calls: taking clear messages, identifying key persons to transfer calls, assessing urgency and giving appropriate answers to standard questions; following-up to ensure our high level of client service is maintained;
• Reviewing and processing emails and inquiries on own initiative and prioritize actions to be taken; keeping databases up to date and managing the filing of documents;
Profil
• You have a bachelor or a master• At least 2 years in a similar experience
• Strong organizational and time management skills with the ability to manage multiple priorities
• High level of accuracy, reliability, and discretion when handling confidential information
• Excellent communication and interpersonal skills, with a collaborative and service-oriented mindset
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with document management systems is an asset
• Fluent in French and English and a B1 level in Dutch
• Proactive attitude and ability to anticipate the needs of the departments supported
Offre
- Start date and duration: ASAP, for approximately 6 months- Schedule: full-time
- Competitive salary package (to discuss directly with the employer)
Ref: 323-14437-2