Recepcionist / OM

Fundación Adecco, as social partner of leading international company in their field, collaborates in their Diversity Plan for Talent Acquisition

In this role, your task will be:

- Reception:
Permanent presence in Reception area to receive clients and employees
Presence is obligatory
Positive Attitude
Professional Image

- Office Management Support:
Support in Access:
- Office tower and badges
- Liaise with Security locally, regionally and globally, in case of an incident
- SPLAN security system: registration of guests, and ensuring that guests comply with the company policy
- Support in maintenance of office facilities:
Meeting Rooms
· Preparation of meeting rooms before meetings
· Cleaning of rooms after meetings, including erasing of whiteboards
Copy Room
· Supplies and maintenance of area
Kitchen
· Supplies and maintenance of area

Support in client and employee events:
- Preparation of areas that will be used (meeting rooms, Teapoint, etc.)
- Reception of visitors
· SPLAN system
- Support in catering preparation and presentation

Allocation of Parking Spaces and Workstations, as necessary
- Workstations for visitors and new joiners
- Correct allocation of parking spaces

Day-to-day office maintenance:
- Follow-up of repairs and other janitorial duties
- Proactive attitude in detecting and repairing problems

Mail
- Collect and distribute mail and packages on a regular basis
- Manage reception and response of certified letters with the Legal Department
- Maintain physical and digital archive of these documents
- Prepare packages and letters for courier
- Storage of items received

- Administrative Support to Cluster LT:

Agendas
- Keep agendas up to date, anticipating needs and changes
- Foment relationships with Cluster and European counterparts, to facilitate changes in meetings, etc.

Travel
- Management of end-to-end travel for LT, anticipating problems and proactively ensuring that travel is correct and smooth, complying with Visa guidelines
- 7P Support (up-to-date and accurate)

Expense Reports
- Timely and accurate expense reporting for PCard and credit card expenses
- Timely and accurate expense reporting for LT

¿Qué estamos buscando?
-College-level education or equivalent in professional experience
-Professional image
-Proactivity
-At least 3-5 years in a similar position with stretch goals
-Bi-lingual level in English and Spanish
-Ability to handle many different projects at the same time with a high energy level

- Expert use of:
PowerPoint
Excel
Word

¿Qué ofrecemos?
Initial temporary contract leading to a permanent position as staff
Part time - 8:30-14:00
Gross Salary - 15800€ for part time offered