Office Manager cum Personal Assistant

This Office Manager cum Personal Assistant position is ideal for a highly organized, proactive individual who thrives in a dynamic environment and is comfortable supporting senior executives while managing office operations.

REQUIREMENTS

• Bachelor’s degree in Business Administration, Office Management or related field is preferred.

• Minimum 4 years in a similar office manager or personal assistant role; direct experience in setting up a new office will be a significant advantage.

• Excellent organisation and multi-tasking abilities • Strong communication skills in English & Vietnamese.

• Proficiency in MS Office Suite (Word, Powerpoint, Excel).

• High level of discretion, integrity and professionalism in handling confidential/sensitive information.

• Ability to prioritize tasks for multiple senior executives.

• Proactive and resourceful approach to problem-solving.

• Strong interpersonal skills and service-oriented mindset.

• Flexibility to handle diverse tasks and changing priorities.

MAIN ACCOUNTABILITIES AND ACTIVITIES

Administrative Support

• Act as the primary point of contact for the office, handling all incoming correspondence and phone calls.

• Complete administrative tasks such as filing paperwork, and maintaining accurate documentation systems.

• Assist with onboarding new employees, ensuring they have the necessary resources and access to office facilities.

Financial & Budget Management

• Oversee the office budget, including processing invoices, managing petty cash, and tracking expenses.

• Keep a detailed and accurate record of the office administration budget, ensuring all expenditures are within approved limits and reporting regularly to management.

• Coordinate with the Finance & Accounting team to ensure timely payments to vendors and suppliers.

Facility & Resource Management

• Schedule and supervise regular maintenance visits to ensure office facilities are in optimal condition.

• Order office furniture, equipment, and supplies as needed, ensuring seamless day-to-day operations.

• Manage office inventory, monitor stock levels, and replenish resources proactively.

Human Resources Support

• Assist HR in administrative tasks, such as coordinating internal events, and supporting employee welfare initiatives.

• Ensure compliance with company policies and local regulations related to workplace safety and employee well-being.

Event Planning & Coordination

• Plan and organize company events, including retreats, holiday parties, and team-building activities.

• Coordinate logistics, venue booking, catering, and event communications to ensure successful execution.

Travel Arrangements

• Make travel arrangements for employees and executives, including booking flights, accommodation, and transportation.

• Liaise with other Secretaries/Personal Assistants of senior/global leadership members to arrange and coordinate their visit schedule and itinerary in Vietnam.

• Handle visa applications and travel-related documentation.

If this job interests you, kindly APPLY HERE, or send your resume to Ms. Nhi Dang at:

Email: nhi.dang@adecco.com

WhatsApp/Zalo: 0865 925 800