Sales Support Admin

Requirements:

• Requires a high school diploma or GED; A Bachelor’s degree in Business or related field is preferred.
• Strong work tenure: two to four years of experience supporting C-Level Executives, preferably in a manufacturing setting
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, areas, circumference, and volume.
• Proficient with Microsoft Office (Word, Excel, Access, Power Point) and Google suite.
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Must have excellent communication skills (written and verbal) to write reports and findings and present to all levels of management in a clear and concise manner.
• Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Leadership Team, customers, and vendors
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Demonstrated proactive approaches to problem-solving with strong decision-making capability

What you will do:

• Complete a broad variety of administrative tasks for the VP of Sales including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting correspondence, PowerPoints, excel spread sheets and other tasks.
• Works closely and effectively with the VP of Sales to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping them updated.
• Provides a bridge for smooth communication between the Sales team and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Records and distributes minutes at Sales and Project Management staff and other meetings; Manages follow-up on all action items.
• Maintains and distributes various reports to assist the Sales and Retail teams.
• Maintains and manages a current, comprehensive system of legal document tracking and filing.
• Coordinates domestic and international travel arrangements.
• Creates reports under general instruction and displays data to support needs, generates existing reports, and distributes reports as needed. ·
• Establishes and maintains filing systems for records, files, and documentation. Maintains confidential materials and records. ·
• Facilitates interdepartmental communication through ability to retain and recall information discussed in meetings and develops systems for follow-up, tracking, and completion of agreed-upon tasks.

Pay Details: $50,000.00 to $55,000.00 per year

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.