Reception and Administration Technician

Central American Bank of Economic Integration

• Bachelor’s degree or higher, preferably in Business, Administration, Languages, International Affairs, or a related field.
• Preferred: One (1) to three (3) years of relevant administrative or secretarial experience, including document management, scheduling, filing, and customer service.
• Proficient in using office software, including Word, Excel, and PowerPoint, for tasks such as document processing, file preparation, and data entry.
• Fluent in English and Mandarin, both spoken and written; Spanish is desirable.
• Preferred: Safe driving skills, with a valid driver’s license for light vehicles and knowledge of local traffic regulations.

• Welcome and assist visitors to the CABEI office, ensuring a professional and courteous reception.
• Prepare and serve tea, coffee, and other refreshments or snacks for visiting guests.
•  Maintain accurate records of all incoming and outgoing visitors.
• Handle incoming and outgoing phone calls promptly and professionally.
• Receive correspondence, invoices, and documents from third parties.
•  Distribute internal and external correspondence within the office.
• Reproduce, organize, and prepare documents as needed.
• Report any malfunctions of office facilities to the relevant service providers and/or the Technology Manager to ensure uninterrupted operations.
• Assist with filing and archiving property-related documentation.
• Assist with filing and archiving administrative and financial documentation.
• Manage office supply inventory, ensuring timely distribution to CABEI staff.
• Maintain accurate records of fixed assets on a regular basis.
• Manage inventory, purchase, and distribution of cleaning supplies (e.g., toilet paper, hand towels).
• Prepare, send, and receive CABEI’s diplomatic pouch or DHL shipments.
• Provide logistical support and assist in organizing events and activities conducted by CABEI.
• Arrange transportation for CABEI staff as needed.
• Process payments for office-related services, utilities, and staff social benefits (e.g., Labor Insurance and National Health Insurance).
• Manage inventory and purchase of stationery, cafeteria supplies, and vehicle fuel.
• Assist staff in booking lunch reservations.
• Maintain awareness of office cleanliness; immediately address and report any unclean areas to the service company.
• Perform other tasks as required by the officer in charge of the office.