Executive Assistant to CEO

About Company:

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at company, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to Company’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications

An Ideal Candidate:

Key Responsibilities

1. Executive Support

• Manage CEO’s calendar, appointments, travel, and meeting schedules.
• Prepare briefing documents, presentations, minutes, and follow-up trackers.
• Coordinate internal and external meetings with senior stakeholders, partners, authorities, and global teams.

2. Contract Drafting & Documentation (Mandatory)

• Draft, review, and coordinate commercial agreements, MoUs, NDAs, service contracts, vendor agreements, board resolutions, and other corporate documents.
• Work with internal legal teams, consultants, and external parties to ensure compliance and correctness of documents.
• Maintain contract repositories, version control, and timely renewals.
• Assist CEO in negotiations by preparing comparative summaries and risk points.

3. Strategic & Operational Coordination

• Support CEO in monitoring key business projects and deadlines.
• Prepare MIS summaries, decision notes, and strategic reports.

4. Communication & Liaison

• Draft emails, letters, announcements, and internal communication on behalf of the CEO.
• Maintain confidentiality and professionalism in all interactions.
• Act as a bridge between CEO and internal teams for aligned execution.

5. Administrative Excellence

• Track action points from all leadership meetings.
• Maintain files, documents, approvals, and records in organized manner.
• Manage sensitive information with discretion and integrity.

Key Competencies:

• Chartered Accountant or MBA with 1 or 2 years experience or fresher is ok.
• Experience in drafting or reviewing legal/commercial contracts.
• Experience working with CEOs, CXOs, Directors preferred.