Executive Assistant - Thane

About Company:

A global agriculture company that provides seeds, crop protection products, and digital farming solutions to help farmers improve productivity and sustainability.

An Ideal Candidate:

Required Skills and Qualifications:

• Bachelor’s degree in Business Administration or related field.
• 2–5 years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Ability to multitask and prioritize effectively.
• High level of professionalism and confidentiality.

Preferred Skills:

• Experience supporting senior executives or leadership teams.
• Experience with calendar management tools and virtual meeting platforms.

Strong attention to detail and problem-solving skills.

Key Competencies:

Key Responsibilities:

1. Calendar and Schedule Management

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, ensuring all logistics are in place.
• Prioritize appointments and resolve scheduling conflicts efficiently.

2. Communication and Correspondence

• Manage emails, calls, and correspondence on behalf of the executive.
• Draft professional emails, letters, and other documents.
• Act as a point of contact between the executive and internal/external stakeholders.

3. Administrative Support

• Prepare reports, presentations, and meeting materials.
• Maintain records, files, and confidential documents.
• Track action items and follow up to ensure timely completion.

4. Meeting Coordination

• Arrange meetings, prepare agendas, and take minutes when required.
• Follow up on meeting outcomes and ensure closure of action points.

5. Travel and Expense Management

• Coordinate domestic and international travel arrangements.
• Prepare travel itineraries and manage expense reports and reimbursements.

6. Stakeholder Coordination

• Liaise with internal teams, clients, vendors, and senior management.
• Ensure smooth communication and coordination across departments.

7. Confidentiality and Professionalism

• Handle sensitive and confidential information with discretion.
• Maintain professionalism in all interactions.

Additional Information:

Maharashtra