Company Secretory

About Company:

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others. 

An Ideal Candidate:

Indicate the minimum and preferred education and experience for this job and any licenses and certifications required.

Education / experience / technical skills required:

• University graduate

• Qualified Company Secretary (ACS/FCS) registered with the Institute of Company Secretaries of India (ICSI)

• Minimum of 8 years of experience as company secretary or a similar role in corporate governance with KYC work experience (AML/KYC/compliance related) including 2 years in-house role experience which will be advantage

• Understanding of end-to-end KYC process

• Familiarity with AML/KYC regulations and industry guidelines

• Ability to interpreting alerts, identifying trends and inconsistencies

• Proficiency in Microsoft Word and Excel

• Knowledge of legal documents, AML and KYC requirements in APAC

General skills / attributes / other:

• Mature, detail-oriented

• Self-starter and able to work independently to meet tight deadlines

• Excellent command of written and spoken English

 

Key Competencies:

• Work independently to engage a full set of company secretarial duties for India companies, including preparing minutes and resolutions, handling corporate documentation, liaising with auditors, bankers, and other professional advisors and government authorities, and coordinating with local professional firms / 3rd parties etc. on the documentations.

• Ensures timely and accurate submission of related filings with ensures periodic compliance with Companies Act, 2013, SEBI regulations and rules and other applicable law

• Attend to the formalities of board meetings including the preparation of board packs and the minutes of meeting

• Act as the Company Secretary for entities in India, ensure compliance of all statutory matters pertaining to India companies

• Produce quarterly compliance reporting for all India companies, and coordinating amongst internal and external parties as required

• Coordinating and liaising with other departments of the company as required

• Liaison with lawyers, notary public on notarization and legalization of documents

• Perform and attend to the due diligence request from banks, brokers or other 3rd parties etc.

• Assess the Bank or other 3rd parties KYC request, manage the disclosure of regulatory documents related to all worldwide Group Companies to ensure that all the regulatory requirements are met and the Group Companies are in compliance

• Send initial KYC requirements list to Bank or other 3rd parties, review the comments/request received ensuring it is appropriate request with the regulatory requirement

• Coordinating and liaising with other departments of the company as required

• Escalate any concerns identified during the KYC review process to Seniors / Corporate Compliance team

• Attend to KYC queries, liaise with different teams for any additional documentation or clarification required 

• Assist in any other ad hoc counterparties KYC / Due Diligence related tasks and processes as requested

• Other job related duties as assigned

Relationship (mostly Internal and or External) and Nature of Communication

List the internal and external points of interactions that are required of this job.

Internal