PA/EA ,Administration Assistant

PA/EA , Administration Assistant

Dublin

12 months

One of our large financial services clients is looking for an experience PA/EA to join their team to support 2 Managing Directors.

• Performs secretarial and administrative assignments of a confidential nature for managers.


• This may include, but will not be limited to,


• Diary management; scheduling meetings; booking meeting rooms


• Coordinating travel arrangements including booking travel tickets and settlement of related expenses


• Preparing and distributing minutes of meetings


• Maintenance and ordering of office supplies.


• Compose correspondence, memoranda and may be required to produce reports and presentation materials, organize events, seminars or coordinate resources for small projects.


• The role may also require the regular use of business or technical vocabulary coupled with sound knowledge of organizational operations, procedures and staff.


• Screen telephone calls and may be expected to apply independent judgment when resolving routine enquiries. Regularly coordinates meetings and makes travel arrangements.

Skills

• Experiences working in a similar PA, secretarial/admin assistant roles.


• Financial services, Cyber security would be nice to have


• Must have excellent interpersonal skills in order to handle sensitive and confidential issues. Requires poise, tact and diplomacy.


• Interact and communicate with all levels of the organization, mindful of the culture and diversity of the audience.


• Must be familiar with data storing, Excel and other Microsoft Office Suite products


• Excellent oral/written communication skills.


• Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines. Within guidelines, makes independent decisions regarding planning, organizing, and scheduling work.