Executive Secretary

We are looking for experienced, proactive, and highly organised Executive Secretaries to support senior management across different business units. As we currently have several openings at similar levels, suitable candidates will be considered for the role that best matches their background and career interests.

The ideal candidate is hands-on, adaptable, and able to excel in a fast-paced environment while handling confidential matters with discretion.

Requirements

• Diploma or Bachelor's degree in Business Administration, Languages, or related disciplines.
• At least 7–10 years of relevant secretarial or executive assistant experience supporting senior management.
• Mature, detail-oriented, trustworthy, and able to work independently.
• Strong communication skills with proficiency in English, Cantonese, and Mandarin.
• High level of proficiency in MS Office (Word, Excel, PowerPoint) and Chinese word processing.
• Ability to multitask, prioritise, and operate effectively under pressure.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to senior executives.
• Manage complex calendars, meeting schedules, and travel itineraries.
• Handle phone calls, emails, and all forms of correspondence professionally on behalf of senior management.
• Draft, revise, and prepare business documents, meeting minutes, and presentations in both English and Chinese.
• Assist in project coordination, tracking deliverables, and supporting basic budget monitoring.
• Maintain well-organised filing systems, databases, and document archives.
• Prepare PowerPoint decks, reports, and materials for executive meetings.
• Uphold confidentiality and professionalism in managing sensitive information.
• Perform ad hoc tasks and executive-level support as required.