Billing Officer

We are representing a leading international law firm in seeking a Billing Coordinator to support its finance operations. This is an excellent opportunity to join a reputable global practice and contribute to its billing function.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related discipline.
• Minimum 2 years of billing experience within a law firm, with solid knowledge of professional services billing practices.
• Strong understanding of law firm billing operations, including time entry, matter management, and client invoicing processes.
• A reliable team player who is responsible, supportive, and able to work independently with strong attention to detail.
• Demonstrates a positive, proactive, and adaptable approach, with a willingness to learn and exercise sound judgement.
• Excellent written and verbal communication skills in English, Cantonese, and Mandarin.

Responsibilities

• Apply agreed billing rates and fee arrangements accurately based on engagement terms and supporting documentation.
• Coordinate with fee earners and administrative staff to collect engagement letters and any required information.
• Manage the full monthly billing cycle, including validating billing data, reviewing invoice drafts, finalizing bills, uploading invoices into the system, and issuing them to clients within the required timeline.
• Process write‑offs and billing adjustments in accordance with internal procedures and partner instructions.
• Handle time transfers or matter adjustments as directed by partners.
• Respond to billing enquiries from internal teams and clients professionally and promptly.
• Provide backup support to other billers and assist with team workload when needed.
• Participate in training sessions for new billers or secretarial staff on billing procedures and system usage.
• Assist with audit requests by preparing and organizing relevant billing documentation.
• Prepare management reports and summaries upon request.
• Perform additional tasks or project assignments as directed by the Supervisor.