Senior Director, Finance and Operations

Adecco is currently hiring a full-time experienced Senior Director, Finance and Operations (Senior Director) to lead and oversee the financial, operational, and administrative functions of our client’s organization in Ottawa, ON. In this role you will drive strategic initiatives, ensure operational efficiency, and maintain financial health. Beyond financial management, you will be responsible for overseeing operational functions, including facilities maintenance, vendor contracts, and IT management. This role also includes ensuring compliance with human resources regulations and managing employee benefits. By providing leadership and support to the finance and operations team, you will contribute to the overall effectiveness and sustainability of the organization, driving continuous improvement and operational excellence.

This role demands a visionary leader who can effectively manage resources, align operations with company goals, and support long-term organizational growth. If you’re ready to bring your expertise in finance and operations to a leading organization, apply today!

• Location: Ottawa, ON

• Job type: Long Term | Full-time

Here's why you should apply:                                                                

• Paid weekly accurate and on time

• Strong health and safety programs

• Medical and dental benefits once qualified

• Free training programs

• New and quicker onboarding process

Responsibilities:

• Oversee payroll processes, ensuring timely and accurate payment to employees, and compliance with relevant regulations

• Proficiency in presenting financial information clearly and effectively to management and stakeholders

• Establish guidelines for budget preparation, oversee the creation of the annual budget, and continuously monitor budget performance with the Financial Controller

• Prepare detailed forecasts to predict future financial positions and ensure sufficient liquidity

• Oversee all account and expense reconciliations to ensure accuracy and integrity of financial records

• Oversee the bookkeeping function for cash management, accounts payable, accounts receivable, credit control, payroll

• Oversee investment and endowment fund accounts in collaboration with the Senior VP of Philanthropy

• Ensure that all statutory requirements of the organization are met including Charitable Status, Withholding Payments (CPP, EI), Income Tax, Goods and Services Tax, Employer Health Tax, and payroll

• Review of bank and credit card reconciliation: ensure reconciling items prepared by the Financial Controller are accurate and appropriate

• Monthly review of allocation of expense reconciliation: verify that expenses are coded appropriately and accurately in their respective program codes based on the expense allocation policy

• Prepare deferred revenue reports with detailed notes

• Identify and report potential financial risks to the President and CEO

• Regular review of recurring and adjusting journal entries: ensure appropriate entries are being made, reviewed, and approved on a timely basis

• Develop, update, and implement financial policies and procedures to ensure compliance with regulatory requirements and best practices

• Provide comprehensive financial reporting including narratives to support financial statement at Audit, Finance and Investment Committee, Board meetings, Annual General Meetings

• Ensure that all government filings are accurate and submitted on time

• Manage flow through granting when necessary

• Oversee accounts payable operations to ensure timely and accurate payment of invoices and management of vendor relationships

• Through external IT vendor, oversee financial management systems and backups to ensure data integrity and security

• Liaise with external auditors and coordinate planning and timing of audit

• Work with the auditor to ensure the T3010 is completed and filed on time

• Act as a signing officer for official documents and transactions, ensuring proper authorization and compliance

• Maintain an internal financial compliance list to ensure adherence to all financial regulations and organizational policies

• Manage capital asset list

• Manage vendor contracts effectively, negotiating terms and ensuring compliance with agreements

• Develop and implement policies related to facilities maintenance and health and safety to ensure a safe and efficient working environment

• Oversee and manage property maintenance and coordinating repairs and improvements as needed in consultation with external provider

• Manage relationships with outsourced IT services provider

• Approve IT costs that are outside the predetermined scope, ensuring alignment with organizational goals and budget

• Manage IT asset list

• Ensure compliance with the Employment Standards Act, providing guidance and oversight to maintain legal and regulatory adherence

• Oversee the extended benefits plan, ensuring it meets the needs of employees and aligns with organizational policies

• Oversee all aspects of payroll and extended benefits plan

• Work with the Administrator of Finance and Operations to provide Human Resources Support

• Perform periodic reviews to reconcile payroll

Qualifications:

• Must be legally eligible to work, and reside in Canada

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field: A strong educational foundation in these areas is essential

• Professional accounting designation (CPA, CA, CMA, or equivalent): This demonstrates a high level of expertise and commitment to the field

• At least 8 years of experience in accounting or finance roles: Extensive experience in financial management, budgeting, and reporting is crucial

• 5+ years of experience in a senior financial leadership role: Proven track record in managing financial operations at a senior level

• Experience in the non-profit sector: Familiarity with the unique financial requirements and regulations of non-profit organizations is highly beneficial

• Experience with financial software and systems: Proficiency in using accounting software (e.g., Business Central, QuickBooks, Sage, or similar) and financial management systems

• Strong analytical skills: Ability to analyze financial data, identify trends, and provide actionable insights

• Excellent communication skills: Proficiency in presenting financial information clearly and effectively to management and stakeholders

• Attention to detail: High level of accuracy in preparing and reviewing financial documents

• Leadership and supervisory skills: Experience in leading a finance team

• Knowledge of charitable tax regulations: Understanding of the requirements for preparing and filing charitable tax returns

• Proficiency in Microsoft Office Suite: Advanced skills in Excel for financial analysis and reporting

• Strong organizational skills: Ability to manage multiple tasks and deadlines efficiently

• Strategic thinking: Ability to align financial management with the organization’s strategic goals

• Problem-solving skills: Capability to address and resolve financial issues effectively

• Ethical standards: Commitment to maintaining high ethical standards and integrity in financial management

Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.

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