Office Manager/HR

Adecco is currently hiring a full-time versatile and dynamic Office Manager/HR professional to oversee daily office operations and manage essential human resources functions for our client in Sudbury, ON. This hybrid role is ideal for a proactive individual who thrives in a fast-paced environment and can balance administrative leadership with HR expertise. This combined role involves handling multiple responsibilities including office management and HR/payroll duties. Professionalism, exceptional collaboration skills, enthusiasm, self-drive, and ability to meet goals is paramount.  

If you are a motivated professional with a passion for both office operations and HR, we invite you to apply and help us drive our organization's success!

• Location: Sudbury, ON

• Job type: Temporary | Full-time

Here's why you should apply:                                                                

• Paid weekly accurate and on time

• Strong health and safety programs

• Medical and dental benefits once qualified

• Free training programs

• New and quicker onboarding process

Responsibilities:

• Oversees the daily work activities of the office 

• Manages office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions 

• Maintain office supplies and inventory  

• Drafting purchase requisitions as directed by plant personnel for plant operational needs and coordinate with procurement shared services/center of excellence as necessary. Procurement shared services will issue purchase orders. 

• Tracking, understanding, deciding plant/administration needs for things like trash removal, signage, factory/office sundries, restrooms, breakrooms, etc.  

• Manage receiving function/document in ERP for administrative purchase orders. 

• Assist procurement shared services team with disputes that include incorrect pricing, freight and restocking charges, and material/rentals that are overcharged from original pricing 

• Coordinate and order company merchandise including clothing, signage, labels, business cards, etc. 

• Review monthly statements including approving purchases, review and resolve unauthorized employee purchases 

• Manage the mail and package incoming and outgoing 

• Manage common areas including scheduling cleaning services 

• Data entry and other duties as directed by management 

• Facilitate HR issues and employee questions and paperwork with corporate HR team  

• Set up/maintains employee files; assigns and enters hourly employee number in time clock system  

• Facilitate the tracking of time, PTO, attendance and change in payroll status working with the plant manager and the corporate payroll team weekly to process payroll 

• Compile data from site personnel records and prepare reports as required 

• Examine site personnel files to answer inquiries and provide information to authorized people at site and corporate locations 

• Facilitate recruiting with the corporate recruiter 

• Compile and submit employee benefits paperwork to corporate human resources department for use in employee benefits administration 

• Other duties as directed by management 

Qualifications:

• Must be legally eligible to work, and reside in Canada

• High School Diploma/GED Required 

• Minimum Two (2) Years Related Experience Preferred, or Equivalent Combination of Education and Experience in Manufacturing Environment 

• ADP Software Experience, A Plus 

• Experience With ERP System Preferred 

• Must be Bilingual (English/French) 

• Personable, outgoing communication skills to converse with diverse groups of people 

• Working knowledge of general office administrative and clerical procedures 

• Professional knowledge of Microsoft Office required (mostly Excel) 

• Dependability to be consistently at work and on time 

• Good organizational and time management skills with ability to prioritize competing work demands 

• Ability to multi-task and complete several projects simultaneously 

• Possess team mentality with the ability to follow written and verbal instructions 

• Ability to manage information and communication while maintaining confidentiality 

• Flexibility and adaptability to adjust to changing demands 

• Possess ability to process, maintain, and disburse confidential and sensitive information 

• Possess working knowledge of HR/Payroll practices and procedures including applicable laws

Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.