Office Administrator - HVAC Industry Experience

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Adecco in partnership with our client is currently hiring a full-time reliable and self-motivated Office Administrator with a background in the HVAC industry to join their growing team in Scarborough, ON. In this role you will be responsible for managing day-to-day office operations, ensuring efficiency and effectiveness in our administrative processes, and supporting both the management and technical teams.
  • Location: Scarborough, ON
  • Job type: Long Term | Full-time | Permanent
Responsibilities:
  • Quotations and Proposals - prepare and email quotations and proposals
  • Contracts - draft and submit contracts to customers
  • Email Marketing - create and send email blasts to customers
  • Vendor Relations - source quotes for equipment, materials, and parts from suppliers
  • Client communication - maintain clear and professional communication with clients
  • Clerical duties - handle filing, respond to emails, and prepare documents
  • QuickBooks Online - Utilize QuickBooks for financial management
  • Administrative support - assist the owner and office manager with daily tasks
  • Prepare job packages for new projects
  • Generate WSIB Clearance Certificates and obtain Insurance Certificates
Qualifications:
  • Must be legally eligible to work, and reside in Canada
  •  5 years in a similar administrative role
  • 3 years in a similar HVAC role
  • Superior oral and written communication skills
  • A passion for delivering exceptional customer skills
  • Ability to manage multiple tasks concurrently with attention to detail
  • QuickBooks Online expertise
  • Proficient with Google Drive and Microsoft Office
  •  Skilled in social media management to enhance company exposure
Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.
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CAO6659
 


Ref: CA_EN_1_026659_2316382