Front Desk Administrator

Adecco is currently seeking a Front Desk Administrator to join our client’s team in Courtice, ON. This temporary role offers an hourly rate of $24 and will provide valuable experience working in a professional office environment. As the first point of contact, you will represent the firm in a professional, courteous, and confident manner both in-person and over the phone. This is a great opportunity for individuals who have excellent administrative and customer service skills.

• Pay rate: $24/hour.

• Location: Courtice, ON

• Shifts: Monday-Friday | 8:00am-5:00pm

• Job type: Temporary | Full-time

Here’s why you should apply:

• Hires fast, pays weekly.

• 4% vacation pay paid out on each weekly pay cheque.

• Medical and dental benefits once qualified.

• Free training programs

• New and quicker onboarding process

Responsibilities:

• Representing the firm professionally, courteously, and confidently in both written and verbal communications internally and externally.

• Greeting clients at the front desk, ensuring they are assisted promptly and kindly.

• Responding to visitors and telephone calls.

• Managing mail and courier deliveries.

• Coordinating, printing, and filing various annual tax packages (T1, T2, T4, T5) and assisting clients with signing documents.

• Organizing and coordinating meeting logistics, including booking meeting rooms, arranging meals, equipment, RSVPs, setting up conference calls or video conferences, and booking travel.

• Researching, collecting, preparing, and distributing materials for internal/external client or firm meetings.

• Managing both electronic and paper-based files, including e-signatures and digital archiving.

• Maintaining and updating databases and registers.

• Tracking and organizing legal correspondence and engagement documentation.

• Coordinating the scheduling of files in collaboration with accounting managers.

• Preparing, editing, and proofreading professional documents, financial statements, proposals, and presentations.

• Supporting firm technology and process/policy changes.

• Monitoring current internal systems and processes and suggesting improvements.

• Taking client payments.

• Maintaining and replenishing supplies, stocking rooms, and keeping the kitchen area tidy.

• Communicating with the building manager to ensure the office space is well-maintained.

Requirements:

• Must be legally eligible to work and reside in Canada.

• Post-secondary education in Administration, Business, or Accounting.

• 2-3 years of experience in administration and customer service.

• Knowledge of Office 365 products and excellent computer skills.

• Familiarity with accounting tax processes and forms (T1s and T2s) is an asset.

• Ability to pass a criminal background check.

• Strong organizational and multitasking skills.

• Excellent communication skills, both written and verbal.

• Ability to work independently and as part of a team.

• Strong attention to detail and accuracy.

• Positive attitude and professional demeanor.

• Experience with CaseWare, Caseview, TaxPrep, and Doc.it an asset

Apply now to this Front Desk Administrator job in Courtice, ON for immediate employment consideration. Our dynamic team of recruiters will reach out if you qualify for this role.

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