Fleet Administrator

Adecco is currently hiring a Fleet Administrator for a full-time, long-term temporary opportunity with one of the largest companies in New Brunswick, located in Saint John, NB.

In this role, you will be responsible for maintaining accurate licensing, permit, and compliance records for company vehicles, managing fuel cards, and supporting special projects related to administrative and accounting functions. The ideal candidate has strong attention to detail, excellent communication skills, and is proficient in Excel.

• Location: Saint John, NB

• Job Type: Full-time | Long-term Temporary

• Schedule: Monday to Friday | 8:30 a.m. to 4:30 p.m.

• Pay Rate: $24 per hour

Why you will want to join this opportunity:

• Work for one of the largest and most respected companies in New Brunswick

• Gain experience in licensing, compliance, and administrative coordination

• Stable weekday schedule with consistent hours

• Supportive, detail-oriented work environment

• Opportunity to work on special projects and gain cross-functional experience

Key Responsibilities:

• Maintain copies of receipts and update the accounting spreadsheet for finance

• Issue and assign fuel cards for new units during onboarding

• Process replacement fuel cards and update records

• Track all fuel cards on the master spreadsheet

• Obtain IRP (International Registration Plan) plates for company vehicles

• Communicate with provincial offices and local SNB offices

• Ensure each unit has the required documentation to operate legally in Canada and the U.S.

• Maintain accurate unit and trailer record systems (plates, stickers, replacements, etc.)

• Manage both large and small-outs for new permits, decals, and related items

• Support special projects related to licensing changes, lane adjustments, and audits

• Maintain records in TEAMS

• Maintain compliance records in driver files and the master spreadsheet

• Obtain and manage IFTA decals, U.S. customs decals, stickers, bridge passes, and other permits

• Work with permit agencies, government offices, and related institutions for renewals and compliance

• Monitor and maintain carrier insurance profiles and Workers’ Compensation files

• Cancel plates and deactivate insurance, transponders, fuel cards, etc.

• Update the termination spreadsheet for payroll purposes

Qualifications:

• 2–4 years of experience in accounts and/or administration

• Excellent verbal and written communication skills

• Strong attention to detail and organizational skills

• Above-average Excel skills

• Must be eligible to work and reside in Canada

Ready to get started in a hands-on role where reliability and flexibility are key? Apply now and join a team that values hard work and commitment.

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