Executive Assistant

Adecco is currently looking for Executive Assistant for a 2-month contract, to support the upcoming requirements of our public sector client. This opportunity is on-site for the duration of the contract. The candidate must hold a valid reliability level security clearance.

• Pay rate: $30-35/hour

• Location: East-Ottawa, ON

• Contract Length: 2 month

• Job type: Contract with Possibility of Permanence / Extension

Here’s why you should apply:

• Hires fast, pays weekly

• 4% vacation pay paid out on each weekly pay cheque

• Medical and dental benefits once qualified

• Free training programs

• New and quicker onboarding process

Responsibilities:

• Manage the CEO’s calendar including briefings (as required) for internal and external meetings;

• Undertake registration activities required for CEO attendance at events and conferences

• Plan, organize, schedule, and arrange for flights, visas, accommodation, transportation, and required insurance for domestic and international travel for the CEO;

• Draft and proofread CEO correspondence, reports, and presentations;

• Support logistics for CARE Canada team events, either virtual or office-based, as directed by the CEO;

• Provide coverage for Manager, Governance Operations during leaves;

• Provide comprehensive administrative support to the ELT, including calendar management, meeting coordination, and travel arrangements;

• Assist with document preparation, presentations, and communication on behalf of the ELT;

• Maintain a high level of confidentiality and discretion when handling sensitive information;

• Handle the ordering of coffee, milk, and other refreshments as needed.

• Implement and oversee office cleaning processes, ensuring a hygienic and welcoming environment.

• Manage cleaning supplies, and remind employees of their responsibility to keep their work areas and shared spaces clean.

• Accept incoming mail and packages, sorting and distributing them to the appropriate recipients.

• Coordinate daily coverage for the reception and mail area, ensuring someone is available during office hours.

The Executive Assistant must meet the following mandatory requirements:

• Background education in administration, support or a related field;

• Proficiency with the full MS suite (outlook, word);

• Minimum 3+ year experience in administrative responsibilities;

• Bilingually fluent in both French and English would be considered an asset;

• Experience working in not-for-profit environments would be an asset;

• Experience working with CRM and basic finance software would be an asset;

If you are interested in applying to our Executive Assistant position, please submit your resume as soon as possible by clicking on the 'Apply with Adecco' button.

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