Disbursement Financial Analyst

Pay rate:  $25/hour
Start Date:  August 19th, 2024
End Date:  Feb 18th, 2025 (6-month contract with potential for extension)
Location:  In office with potential for hybrid (3 days week), if works otherwise will remain in office.
Hours:  9-5pm (no exceptions)

Position Summary

This position supports the Disbursement Supervisor in following company procedures and policies around all aspects of the disbursement of checks in our Class Action administration division, including tax reporting, quality review of the checks and interacting with our bank partners. The Disbursement Financial Analyst role is responsible for reporting on project status and issue resolution to Disbursements Team managers as well as project managers and clients as applicable. As a member of the disbursement team, this role will be a part of delivering exceptional quality work to our clients as well as within our internal teams.

Job Responsibilities

• Analyze accounts and data for accuracy. This can include extracting data from the company database and running queries and filters in excel to provide reports to management and being able to offer a problem resolution and implementation plan.

• Process returned items identified through various banking portals and reports.

• Confirm all posting of checks and other transactions to account records and investigate any unexplained discrepancies in account activity.

• Collaborates with other Operations teams to ensure a timely completion of all tasks to the clients’ satisfaction.

• Provide additional distribution and bank transaction information as requested. This could include complicated research and creating and/or maintaining spreadsheets and databases.

• Maintain client and correspondence files and respond to notices as appropriate.

• Daily recording of time in company timekeeping system.

• Confirm all posting of transactions to account records.

• Provide assistance and perform special projects and duties as assigned by the Disbursement Team Supervisor.

• Follows company standard operating procedures in processing of checks and reports to Manager any deviations from those procedures.

• Prepare quarterly and yearly reconciliation reports for quarterly and yearly income tax reporting.

• Apply for tax identification numbers from state and federal agencies and professionally respond to inquiries from these same agencies. Manage the application process to ensure that all required identification numbers are timely received.
  

Job Qualifications and Requirements

• Associate’s degree from four-year college or university, with accounting graduates strongly preferred; or some college classes with two to four years related experience and/or training; or equivalent combination of education and experience.

• Must possess knowledge of basic accounting principles with general knowledge of operational procedures

• Excellent Excel skills, at least intermediate level

• Intermediate or better computer skills in Microsoft

• Excellent communication skills (both written and oral) and the ability to deal professionally with both internal and external business contacts

• Highly organized, have a great attention to detail, be self-motivated, possess the ability to meet deadlines and works well in a high-pressure environment.

Work Environment

Work is fast paced with extensive contact with clients and colleagues.  The industry we serve demands the highest level of confidentiality and professionalism in safeguarding client and project information. Highly effective Disbursement Financial Analysts thrive on being in an environment that rewards the following critical success factors:

• Adaptability:  Appropriately reacting to changing situations without a loss of effectiveness and enthusiasm for strategic initiatives and corporate goals.

• Analysis:  Identifying problems and causes or analyzing how processes and procedures could be improved, collecting relevant information, and identifying possible solutions.

• Attention to Detail:  Appropriately completing all the individual tasks accurately or according to workflow/process guidelines with an emphasis on reaching or exceeding quality standards.

• Client Focus: Taking action with the clients, both internal and external, and sees their needs as a primary focus; builds a sustaining collaborative and productive relationship with clients; seeks to understand client situations, issues, expectations, etc.; takes appropriate action to meet client needs and address concerns; implements or utilizes methods to monitor and evaluate client feedback.

• Creativity:  Being inventive, imaginative, and innovative.

• Decisiveness:  Making well-informed, effective and timely decisions even when data is limited, or solutions produce unpleasant consequences; perceives the impact and implications of decisions; has the ability to make tough decisions

• Development of Others:  Providing the means for others to grow and develop personally and professionally within and across departments.

• Energy:  Maintaining a fast, active pace in the normal course of a day.

• Flexibility:  Going into situations without preconceived notions with a willingness to assess various options in order to determine a course of action.

• Integrity:  Strict adherence to job-related standards, values, or norms; behaving in an honest, fair and ethical manner; shows consistency in words and actions; does what she/he commits to doing; respects the confidentiality of information or concerns shared by others; is honest and forthright with people; carries his/her fair share of the workload; takes responsibility for own mistakes

• Learning Ability: Understanding and applying new information.

• Listening.  Hearing and comprehending verbal messages and confirming back what you hear.

• Results-Driven:  – Sets stretch goals for personal and team accomplishment and works tenaciously to achieve those goals; acts with a sense of urgency; takes the initiative on actions; identifies what needs to be done and takes action before being asked; does more than what is normally required in a situation; establishes metrics to monitor progress and measure success; maintains focus by avoiding or overcoming roadblocks.

• Team Player:  Functioning as an active member of a group while maintaining focus on your individual contributions and responsibilities.

• Verbal & Written Communication:  Effective oral, written, and nonverbal expression without preparation.