Contracts Administrator

Are you an organized and detail-oriented professional looking for a new opportunity? Adecco is currently hiring for a permanent, full-time Contracts Administrator for our client in Abbotsford, BC.

As a Contracts Administrator, you’ll enforce contract policies, manage the client’s contracts database, handle documentation, resolve contract issues, prepare reports, and ensure timely renewals. You’ll also support invoice validation, collaborate with teams, and ensure compliance with HR and safety policies.

Ideally, you will have a certificate in Legal Administrative Studies or equivalent, with a diploma in Legal Studies, Paralegal, or Business Law considered an asset. Ideally, they will have 1-3 years of experience handling high-volume contracts in a fast-paced environment.

Take the next step in your career and apply now to unlock new opportunities!

• Pay Rate: $58-70K/year

• Location: Abbotsford, BC

• Shifts: Monday – Friday | 8:00am – 5:00pm | Hybrid

• Job type: Full-time | Permanent

Responsibilities:

• Enforce the client’s contract execution and proposals policies and procedures

• Manage and maintain the client’s contracts & proposals database:

  • Upload contract documents and relevant customer communications to database

  • Compile and maintain all required contractual records and documents in accordance with contract requirements and the client’s policies and procedures

  • Entry of contract details into database

  • Run reports from database, as needed

• Filing, emailing/faxing, distribution and organization of executed contracts

• Recognition, analysis and solution definition for contracts and proposals administration issues

• Preparation of periodic internal and external reports and/or summaries relating to contracts and proposals progress

• Ensure appropriate and timely renewal and/or changes in accordance with Contract Management policies

• Maintain awareness of legal requirements, contract/proposals terms and reporting requirements to maximize business advantages and ensure compliance

• Provide appropriate support to internal, non-legal documents as it pertains to contracts and proposals

• Support finance and other internal clients for invoice validation prior to payment

• Coordinate with cross-functional teams/individuals in order to support effective data compilation for business requirements, associated to contract management

• Be familiar with and ensure that all workplace conduct is in accordance with the client’s Human Resources safety and security policies and procedures.

• Perform other duties as required.

Qualifications &  Skills:

• Must be eligible to work and reside within Canada

• Minimum: Certificate in Legal Administrative Studies/Legal Office Administration or equivalent is required

• Diploma in Legal Studies, Paralegal, Business Law, or other relevant discipline considered an asset  

• 1-3 years of experience dealing with high-volume contracts/proposals administration in a fast-paced environment 

• Familiarization with the aerospace industry considered an asset

• Excellent communication skills: fluent written and verbal English is mandatory

• Detail oriented

• Advanced computer skills: MS Office Suite including Teams, Word, PowerPoint, Outlook and Excel

• Ability to interact with all levels in the organization

• Excellent time management skills

• Able to handle multiple assignments simultaneously and meet deadlines with a high degree of professionalism and accuracy

• Experience handling confidential business matters and information with discretion  

Don’t miss out on this Contracts Administrator job in Abbotsford, apply now! Our dynamic team of recruiters will reach out if you qualify for this role.

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