Administrative Assitant

Adecco is currently recruiting for an Administrative Assistant for a 6 month on site contract with a possibility of extension. This role is with our government client in downtown Ottawa, ON. The successful candidate must hold a valid Reliability Security Clearance.
The Administrative Assistant will have the following responsibilities:

• Must be able to stand on their feet for long periods of time, up to 5 hours;
• Assist in completing inventory documents and managing physical assets;
• Work under the direction of the client’s Move Coordinator to accomplish tasks as per the Move Scope of Work;
• Prepare records for digitization, including separating, preparing paper documents, and removing staples, bindings, and paperclips;
• Ensure documents are accurately typed, scanned, and properly filed, following the retention policy;
• Perform quality control on scanned documents, ensuring clear images, and upload them to the internal database;
• Collaborate with individuals from various sections on diverse tasks, managing time effectively;
• Follow best practices for asset, document, and file security, maintaining confidentiality;
• Communicate effectively with team members and DHH staff, providing information and status updates;
• Report progress and output data into spreadsheets, and prepare materials for shipping under the supervision of the section subject matter expert;
• Other duties as required;

The Administrative Assistant must meet the following mandatory requirements:

• Must have a college diploma or certificate in office administration/Business Administration or any other related field;
• Must have minimum 2 years of relevant experience;
• Must be able to lift upto 20kg of boxes;
• Must have experience with office 365;
• Must have time management skills and good communication skills;
• Must have experience scanning in support of business lines of business;

If you are interested in applying to our Administrative Assistant role, please submit your resume as soon as possible by clicking on the 'Apply with Adecco' button.

CAB7616

@@j