Administrative Assistant

Administrative Assistant

Location: Toronto, ON (TTC accessible)
Work Model: Hybrid – 2 days in office / 3 days remote
Salary: $55-60K annually, plus health spending account
Hours: Monday–Friday, 9:00 a.m. – 5:00 p.m.

About the Role
We are a small and growing team of legal professionals looking for an experienced Administrative Assistant to be the operational backbone of our practice. This is a career administrative role—ideal for someone who genuinely enjoys keeping things organized, managing multiple moving pieces, and ensuring nothing falls through the cracks. This position supports a close-knit team of four, with growth to five, in a collaborative, fast-paced but not high-pressure environment. Our office is informal, business-casual – dynamic, lots of hard work, and a clear boundary between work and personal life.

Who This Role Is (and Is Not)
This role is not designed for someone seeking a path into a paralegal, law clerk, or legal professional role. We are deliberately looking for a strong, experienced administrative professional who takes pride in being a reliable, detail-oriented assistant and wants to build a long-term career in administration.

Key Responsibilities

• Provide day-to-day administrative support to a small team of legal professionals

• Manage and prioritize multiple tasks as they “trickle in” throughout the day (email, requests, follow-ups)

• Keep inboxes, task lists, and workflows organized and moving forward

• Coordinate scheduling, meetings, and calendars

• Prepare, format, and organize documents and correspondence

• Handle general office administration and light legal administrative tasks (training provided)

• Maintain files, records, and internal systems with strong attention to detail

• Proactively identify what needs to be done and get it done—no micromanagement

What We’re Looking For

• 5+ years of experience in an Administrative Assistant role

• Proven ability to multitask, prioritize, and stay organized in a steady stream of small and large tasks

• Strong attention to detail and follow-through

• A structured, methodical working style—you like clearing your task list as you go

• Comfortable supporting multiple people and adjusting to changing priorities

• Professional, pleasant, and collaborative communication style

• Tech-savvy with standard office tools (Outlook, Word, PDFs, scheduling tools)

Our Environment & Culture

• Small, friendly office (formerly a café—yes, lots of windows and natural light)

• Business casual, informal, and welcoming

• “Work hard during the day, then go live your life” mentality

• Fast-paced, dynamic, autonomous

• Not a traditional or rigid legal environment, truly a small, close-knit feel

Compensation & Benefits

• Competitive salary between $55-60K annually

• Health Spending Account

• Hybrid work model (2 days in office / 3 days WFH)

• Full-time, permanent career role with stability and respect for work-life balance

Why Join Us?
If you’re an experienced Administrative Assistant who wants to be valued for what you do best—keeping a team running smoothly—and you’re looking for a career Administrative Assistant role in a pleasant, non-traditional legal / corporate environment, please apply immediately as my client is keen to have someone join their team.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

Vacancy Status: This posting is for an existing vacancy.