Administrative Assistant

Adecco is currently hiring for a Temporary, Administrative Assistant in Ottawa ON. Our client values flexibility encourages a culture of learning and values each employee.

• Salary: $20/hour

• Location: Ottawa, ON

• Availability Required: Monday-Friday 8.00am to 4.00pm

• Job type: Temp (chances of Temp to Perm)

Responsibilities:

• Provide help to perform admin duties in Purchasing dept. 

• Prepare invoices, Excel sheets, Inventory Reports, and some work in Microsoft Power BI.

• Monitor the shared inbox for all incoming and outgoing administrative needs

• Processing, saving, scanning, and sending shop drawings via email

• Scanning, sending, and filing emails and other documentation

• Search for old project numbers as needed and assist in locating contact information for subcontractor and clients

• Retrieve and print potential job opportunities from Merx

• Scan and archive document as requested

• Ensure the photocopier, fax machine & laser printer are always maintained & operational

• In some cases, this role may also include all reception duties including greeting visitors, receiving deliveries, answering the phone, and directing calls to the appropriate person.

Requirements:

• Must be eligible to work and reside within Canada

• Business administration certification or diploma considered an asset

• Excellent interpersonal skills with the ability to work well with others

• Strong organizational and time management skills with ability to prioritize work to meet tight deadlines

• Excellent attention to detail with the ability to maintain a high level of accuracy

• Strong ability to anticipate needs, take initiative and work independently

• Ability to maintain confidentiality

• Written communication skills to draft, format, edit and proofread correspondence and reports

• Strong verbal communication skills to communicate clearly and professionally with internal and external stakeholders

• Experience using Microsoft Office programs including MSWord, Advanced level Excel, and Outlook

If you are an experienced Administrative Assistant looking for a new opportunity in Ottawa, ON, apply now! Our recruitment team will be in touch if your qualifications match our client’s needs.

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